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EXECUTIVE/CHARTER MANAGEMENT ASSISTANT

Posted on: Jan 22, 2019 Yossi Sokol Y Charter 305-999-5839 Visit to Company Website

Y Charter, a boutique Charter Company based in Miami brokeirng yachts Worldwide is seeking a full-time executive assistant to president of the company who is also a Charter Manager. 

We are looking for a highly experienced, patient, flexible, and polished individual among other diverse responsibilities.

Candidate must have over 4 years of high-level executive admin experience, be extremely organized, thorough, and proactive.  Extreme attention to detail is a must, as is high proficiency in Mac, Excel and Word. In addition to administrative responsibilities, you will be expected to act as a Charter Management Assistant. 

Late hours on weeknights and some weekends are required.

Responsibilities include:

  • Organizing and making travel arrangements with multiple itineraries
  • Keeping track of the president’s schedule, follow-ups, and reminders
  • Handling the president’s personal affairs, as needed
  • Assisting the president with various online research projects 
  • Directing all incoming phone calls to various departments within the company.
  • Meet and greet VIP clients when required.

  • Organizing various out of the office marketing events. Mainly Charter Broker Open Houses. Attendance and planning from start to finish, several times a year.
  • Liaison between the charter manager, clients, owners, and captains ensuring that all information and data is presented and distributed to the correct recipients.
  • Work hand in hand with the Marketing department to assist in updating client/broker’s lists, event invitations, electronic mailings, and broker updates.
  • Inputting data and update information on Yachtfolio, to provide information on vessel's availability, crew, bookings, rates, specifications, and any other pertinent information.
  • During busy season help accounting department with APA reconciliation for vessels in the charter fleet. 

Substantial compensation will be offered due to the diverse nature of the job description based on the level of experience in the industry.

Applications should be submitted via email only, with an up to-date resume and links to professional sites such as but not limited to linkedin.com

3363 Sunny Isles Blvd, Suite 507|N Miami Beach, FL 33160

E: hr@ycharter.com W: ycharter.com 

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