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Administrative Assistant

Posted on: Jan 23, 2018 Kim Sawyer Merle Wood & Associates, Inc. 954-525-5111 Visit to Company Website

Merle Wood & Associates, a luxury yacht brokerage firm based in Fort Lauderdale, is seeking an astute administrative assistant. Yachting or real estate background is preferred.

The administrative assistant will be responsible for:

-        Assisting the president with various tasks

         Formatting documents, presentations, & reports using basic Word, Excel, Adobe Acrobat & basic InDesign 

-        Drafting sales contracts and charter contracts from templates

 -        Collecting yacht documents, photos, specifications, and other pertinent yacht information

 -        Inputting and updating sales listings in various Multiple Listing Systems (MLS), and ensuring they are up-to-date across all platforms

 -        Organizing and filing brochures

-        Performing data entry

 -        Following communication procedures, guidelines, and policies

-        Creating bound proposals and presentations

-        Occasionally answering phones and greeting clients 

-        Booking travel itineraries

-        Evening hours and some overtime required


The ideal candidate will:

-        Have at least 3 years of experience in a similar office (or yacht) position, with proven job stability

-        Possess strong attention to detail with a commitment to quality

 -        Have the ability to work under little supervision, multi-task, and prioritize

-        Have the ability to work in a team environment and take direction from multiple sources while meeting deadlines

-        Be proficient in Microsoft Word, Excel, Outlook and Adobe Acrobat Pro, and basic InDesign

-        Possess excellent written and verbal communication skills, including active listening

-        Be a team player with a professional, positive, and can-do attitude

The pay is commensurate with experience; excellent benefits offered.


Merle Wood & Associates, founded in 1989, is a leading, internationally recognized, full-service provider of yacht brokerage and yacht charter services with cumulative closed sales of over $30 billion. With over 250 years of combined experience in representing buyers, sellers and charterers of the most notable yachts, Merle Wood & Associates is dedicated to enhancing the yachting lifestyle for its clientele.


If you are a self-motivated, hardworking individual who can handle changing priorities and multiple tasks, please send resumes to

Competitive wages, and excellent benefits, including paid health insurance. 

All applicants must have proof of eligibility to work in the US.


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