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Administrative Assistant

Posted on: Jan 23, 2018 Kim Sawyer Merle Wood & Associates, Inc. 954-525-5111 Visit to Company Website

Merle Wood & Associates, a luxury yacht brokerage firm based in Fort Lauderdale, is seeking an astute administrative assistant. Yachting or real estate background is preferred.

The administrative assistant will be responsible for:

-        Assisting the president with various tasks

         Formatting documents, presentations, & reports using basic Word, Excel, Adobe Acrobat & basic InDesign 

-        Drafting sales contracts and charter contracts from templates

 -        Collecting yacht documents, photos, specifications, and other pertinent yacht information

 -        Inputting and updating sales listings in various Multiple Listing Systems (MLS), and ensuring they are up-to-date across all platforms

 -        Organizing and filing brochures

-        Performing data entry

 -        Following communication procedures, guidelines, and policies

-        Creating bound proposals and presentations

-        Occasionally answering phones and greeting clients 

-        Booking travel itineraries

-        Evening hours and some overtime required

 

The ideal candidate will:

-        Have at least 3 years of experience in a similar office (or yacht) position, with proven job stability

-        Possess strong attention to detail with a commitment to quality

 -        Have the ability to work under little supervision, multi-task, and prioritize

-        Have the ability to work in a team environment and take direction from multiple sources while meeting deadlines

-        Be proficient in Microsoft Word, Excel, Outlook and Adobe Acrobat Pro, and basic InDesign

-        Possess excellent written and verbal communication skills, including active listening

-        Be a team player with a professional, positive, and can-do attitude

The pay is commensurate with experience; excellent benefits offered.

COMPANY PROFILE

Merle Wood & Associates, founded in 1989, is a leading, internationally recognized, full-service provider of yacht brokerage and yacht charter services with cumulative closed sales of over $30 billion. With over 250 years of combined experience in representing buyers, sellers and charterers of the most notable yachts, Merle Wood & Associates is dedicated to enhancing the yachting lifestyle for its clientele.


PLEASE SEND RESUMES


If you are a self-motivated, hardworking individual who can handle changing priorities and multiple tasks, please send resumes to SYjobs@merlewood.com.

Competitive wages, and excellent benefits, including paid health insurance. 

All applicants must have proof of eligibility to work in the US.

 

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